Streamline Journal Entry Workflows for Universities
Simplify journal entry workflows across departments and entities—from accounting to interdepartmental transfers and cashier operations. Reduce manual steps, email chains, and documentation chasing by centralizing entries, approvals, and audit-ready support in one place.
Built by a former University Controller for real-world accounting teams.
Most Universities Are Managing Journal Entries Outside Their ERP
If this looks familiar, you're not alone.
Sound familiar? This is how most universities manage journal entries today.
Journal Entries in Excel
Journal entries are often created and maintained in spreadsheets, increasing the risk of errors and version control issues.
Email-Based Approvals
Approvals are routed through email, making it difficult to track status, ensure consistency, and maintain proper controls.
Scattered Documentation
Supporting documentation is stored across folders and inboxes, making audit preparation time-consuming and inefficient.
Works Alongside Your Existing ERP
Works alongside Jenzabar, Ellucian, and other higher education systems.
Many universities using systems like Jenzabar and Ellucian still rely on manual processes to manage journal entry workflows.
DeepSpring fills that gap—without requiring changes to your ERP.
Key Benefits:
- No system replacement required
- No disruption to your current processes
- Immediate efficiency gains for your team
Fits into your current environment—without adding complexity.
A Better Way to Manage Journal Entries
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How it Works
- Create or upload journal entries (including Excel import)
- Route entries through structured approval workflows
- Attach and store supporting documentation in one place
- Track status and approvals in real time
- Maintain a complete, audit-ready record
Everything your team needs—organized, visible, and audit-ready.
What This Means for Your Team
Increase Visibility
- See the status of every journal entry in real time
- Know exactly where approvals stand—no more guesswork
- Maintain a complete history of changes and activity
Save Time at Close
- Reduce time spent compiling, validating, and processing month-end close documentation by streamlining journal entry creation, approvals, and supporting documentation in one place.
Simplify Audits
- Be audit-ready with complete approval history and supporting documentation stored with every journal entry.
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