FOR UNIVERSITIES
Modernize Your Month-End Close—
Without Replacing Your ERP
Most universities still rely on legacy systems that weren’t designed for today’s accounting workflows. The result? Manual processes, scattered documentation, and limited visibility.
DeepSpring brings structure, control, and visibility to your journal entry process—so your team can close faster, reduce risk, and operate with confidence.
Built by a former University Controller who lived these journal entry challenges firsthand.
Most Universities Are Managing Journal Entries Outside Their ERP—Creating Hidden Risk
If this feels familiar, you're not alone—this is how most universities are managing journal entries today.
Journal Entries Managed in Excel
Journal entries are created and maintained in spreadsheets, leading to version control issues, manual rework, and a increased risk of errors.
Email-Based Approvals
Approvals are routed through email, making it difficult to track status, ensure consistency, and maintain strong internal controls.
Scattered Documentation
Supporting documentation is stored across folders, shared drives, and inboxes—making audit preparation time-consuming, frustrating, and inefficient.
These workarounds may feel manageable—but they create inefficiencies, increase risk, and slow your close.
Across departments, they compound—creating more work, more risk, and pulling your team away from actually closing the books.
Modernize Your Journal Entry Process—
Without Replacing Your ERP
Designed to work seamlessly with Jenzabar, Ellucian, and other higher ed systems.
Most universities using systems like Jenzabar and Ellucian still rely on manual processes to manage journal entries.
DeepSpring fills that gap—without requiring changes to your ERP.
Key Benefits
No ERP replacement required
No disruption to your current processes
Faster, more efficient month-end close
Fits seamlessly into your current environment—without adding complexity or disruption.
A Better Way to Manage Journal Entries—From Start to Finish
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How DeepSpring Works
- Create or upload journal entries—including Excel imports
- Route entries through structured, consistent approval workflows
- Attach and store all supporting documentation in one place
- Track status and approvals in real time
- Maintain a complete, audit-ready record for every entry
Everything your team needs—organized, visible, and always audit-ready.
What This Means for Your Team
Complete Visibility
- See the status of every journal entry in real time
- Know exactly where approvals stand—no guesswork
- Maintain a complete history of activity and changes
Faster Month-End Close
- Reduce time spent compiling and validating month-end entries
- Streamline journal entry creation, approvals, and documentation
- Eliminate manual back-and-forth across systems
Simplified, Audit-Ready Processes
- Be audit-ready with complete approval history
- Access supporting documentation for every journal entry
- Provide auditors what they need—quickly and confidently
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